Apple Mail vs Outlook for Mac

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Are you stuck trying to decide between Apple Mail and Microsoft Outlook? Both have distinct qualities that make them suitable for different uses. Which one should reign supreme in your office or home? This is a question that has been asked for many years, and the answer likely depends on personal preference. Both Apple Mail and Outlook for Mac offer a range of features that make them suitable for both business and personal use.

Apple Mail

Apple Mail is part of macOS, so it comes pre-installed on all Macs. It offers a clean user interface, with intuitive menus and options. It has excellent search capabilities, so finding emails is easy. You can also set up rules to automatically move messages into different folders or delete them if they meet certain criteria. However, if you decide to switch to Outlook, you can always use a Mac Mail to Outlook transfer utility and start using a new client at any time.

Apple Mail has built-in support for Apple’s iCloud services, such as iMessage, FaceTime, and iCloud Drive. This allows you to sync emails, contacts, and calendars across all your devices. You can also access third-party email services such as Yahoo! Mail, Gmail, and AOL with the help of a plug-in.


  • Comes pre-installed on Macs
  • Intuitive user interface
  • Excellent search capabilities
  • Robust rule system for customizing email management
  • Built-in support for iCloud services


  • Limited compatibility with third-party email services
  • If you desire to utilize the features of Apple Mail, a macOS or iOS device is necessary
  • It can be hard to keep track of multiple tasks and appointments when Calendar, Reminder, and Notes are not connected

Microsoft Outlook for Mac

Microsoft Outlook for Mac is the desktop version of Microsoft’s popular email client. It has similar features to Apple Mail, but it also works with Microsoft’s Office 365 suite, which is a big plus. This means you can access your emails, contacts, and calendar in Outlook as well as other applications such as Word and Excel.

Outlook also has a range of features that make it ideal for business use, such as shared mailboxes, customizable views, and a task manager. If you want to make Outlook default email on Mac, it can be done quite quickly and easily. It also supports the viewing and editing of email attachments, including documents and images.


  • Robust integration with Office 365 suite
  • Shared mailboxes for collaboration
  • Customizable views to get a better overview of emails
  • Task manager to help you stay organized
  • Viewing and editing email attachments


  • Not compatible with macOS versions before 10.13
  • Does not support iCloud services
  • Limited search capabilities compared to Apple Mail

Which One Should You Choose?

In conclusion, both Apple Mail and Outlook for Mac offer a range of features that make them suitable for different uses. Which one should you choose? That largely depends on your needs and preferences. Outlook is probably the better choice if you need a powerful email client that integrates with Office 365 and other business tools.

On the other hand, if you’re looking for an easy-to-use yet robust solution with tight integration with iCloud services and macOS features, Apple Mail is likely your best bet. Ultimately, it all comes down to personal preference.

Which Email Client Is Best for Business?

Ultimately, the choice between Apple Mail and Outlook for Mac depends on your particular business needs. The outlook may be the best choice for large companies with many users because it works with Office 365, has shared mailboxes, and lets you change how you see things.

For smaller businesses that need an easy-to-use yet powerful email client, Apple Mail is a great option. It works well with iCloud services, has a clear user interface, and can find things quickly.

No matter which email client you choose, it should offer the features necessary to make your business run smoothly and efficiently. Take the time to compare your needs with both Apple Mail and Outlook for Mac so that you can decide on the best email client for your business.

We hope you have a better understanding of which email client is best for your business. Happy emailing!